Running a small business comes with numerous responsibilities, and payroll management is one of the most crucial yet challenging tasks. Payroll software solutions help streamline this process, ensuring that employees are paid accurately and on time. In 2024, several software solutions are standing out for their efficiency, ease of use, and affordability. Here are the top payroll software solutions for small business owners.
1. Gusto
Key Features:
- Full-service payroll with automatic tax filings.
- Employee benefits management.
- Time tracking and project tracking tools.
Pros:
- Easy-to-use interface.
- Affordable plans for small businesses.
- Automatic tax filing and compliance.
Cons:
- Limited features in the lower-tier plans.
- Some users report slow customer service.
Pricing: Starts at $40/month + $6 per employee.
2. QuickBooks Payroll
Key Features:
- Seamless integration with QuickBooks Accounting software.
- Automated payroll runs and tax filings.
- Employee benefits management.
Pros:
- Integration with QuickBooks makes bookkeeping easier.
- Easy setup and user-friendly interface.
- Multiple plan options for scalability.
Cons:
- Higher cost for advanced plans.
- Limited features in the basic plan.
Pricing: Starts at $45/month + $5 per employee.
3. ADP RUN
Key Features:
- Scalable payroll and HR solutions.
- Tax compliance and reporting tools.
- Customizable reports and employee self-service.
Pros:
- Highly scalable, suitable for growing businesses.
- Reliable customer support.
- Extensive HR tools in higher-tier plans.
Cons:
- Pricing is not transparent and can get expensive.
- Advanced features require higher-tier plans.
Pricing: Custom pricing based on your business size.
4. Paychex Flex
Key Features:
- Full-service payroll with tax administration.
- Employee benefits management.
- Mobile-friendly platform.
Pros:
- Excellent customer support.
- Flexible plans for small to large businesses.
- Wide range of HR solutions.
Cons:
- The learning curve for first-time users.
- Price increases with added features.
Pricing: Custom pricing, typically starts around $39/month + $5 per employee.
5. OnPay
Key Features:
- Unlimited payroll runs with tax filing.
- Employee benefits management and workers’ comp integration.
- Built-in HR tools for compliance management.
Pros:
- Transparent pricing.
- Strong HR and payroll features.
- Excellent customer service.
Cons:
- Limited integrations compared to competitors.
- No mobile app for payroll processing.
Pricing: Flat rate of $40/month + $6 per employee.
6. Square Payroll
Key Features:
- Ideal for businesses already using Square for payments.
- Simple payroll process with tax filing.
- Employee benefits management.
Pros:
- Affordable for small businesses.
- Easy to use for businesses already in the Square ecosystem.
- Free for contractors only (no employee payroll).
Cons:
- Limited features compared to competitors.
- Not suitable for businesses needing advanced HR tools.
Pricing: $35/month + $5 per employee.
7. Patriot Payroll
Key Features:
- Full-service and basic payroll options.
- Employee portal for accessing pay stubs and tax forms.
- Optional add-ons like time and attendance tracking.
Pros:
- Affordable pricing.
- Strong customer service.
- Easy to set up and use.
Cons:
- Limited HR features.
- Basic plan requires manual tax filing.
Pricing: Starts at $17/month + $4 per employee (basic), $37/month + $4 per employee (full service).
8. Wave Payroll
Key Features:
- Ideal for freelancers and small businesses.
- Integration with Wave’s free accounting software.
- Tax filing services in select states.
Pros:
- Affordable, especially for small teams.
- Free accounting software integration.
- Simple to use.
Cons:
- Limited tax filing in certain states.
- Fewer features compared to competitors.
Pricing: $20-$35/month + $6 per employee, depending on the state.
9. SurePayroll
Key Features:
- Full-service payroll with automatic tax filing.
- Mobile-friendly platform.
- Payroll and benefits for small businesses.
Pros:
- Affordable pricing for small businesses.
- Excellent customer support.
- Easy-to-use interface.
Cons:
- Limited third-party integrations.
- Advanced features require higher pricing tiers.
Pricing: Starts at $29.99/month + $4 per employee.
10. Zoho Payroll
Key Features:
- Seamless integration with Zoho’s suite of business tools.
- Automated payroll and tax compliance.
- Employee self-service portal.
Pros:
- Great for businesses using Zoho’s ecosystem.
- Affordable pricing.
- Easy to use.
Cons:
- Limited to certain countries (US, India).
- Fewer HR features compared to competitors.
Pricing: Starts at $19/month + $2 per employee.
Conclusion
Choosing the right payroll software for your small business can save you time, ensure accuracy, and help you stay compliant with tax laws. Depending on your business needs, budget, and growth plans, you can select a software solution that best aligns with your operations. For example, Gusto and QuickBooks Payroll offer robust solutions with great integrations, while OnPay and Patriot Payroll stand out for affordability and simplicity.
